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EQUAL
OPPORTUNITIES & DATA PROTECTION POLICIES
People
involved with The Friendship Project signify their acceptance of the
following policies.
EQUAL OPPORTUNITIES POLICY
The
Project is committed to developing, maintaining, and supporting a policy
of Equal Opportunity. All
people involved will be treated equally. This is regardless of age, race, gender, marital or parental
status, political belief, disability, class etc, and any other criteria,
unless we can show them to be properly justifiable. Certain legal requirements are placed on the Project.
The
Project accepts its responsibility in its Equal Opportunity Policy and the
commitment to implement it effectively. The Project provides a service that is accessible and relevant to
all, whether it is the children to be befriended, or the volunteers who
are recruited, or the staff employed.
DATA PROTECTION POLICY
The
Friendship Project has, and will continue to implement procedures
associated with the Data Protection Act and its guidelines. The Operations Manager is the Data Controller.
We
record information on Volunteers, Older Friends, Younger Friends, Social
Workers, and Parents or Guardians, who are, or were, or could be involved
in the Project. The
information recorded is the minimum required to operate the Project.
The individual will have freely supplied the information
usually by completion of our Forms. Typically
it will consist of names and addresses, dates of birth, contact details,
references, relevant dates, activities, and similar data.
Information will be stored in a paper file, on a
computer and on back up media such as floppy disk. Access to the information is limited to Friendship Project
Staff. Filing cabinets are
locked unless a Friendship Project Worker is using them. Our computers are ‘password’ protected.
If a computer professional is required to resolve a computer
problem then the Friendship Project will ensure they understand the
confidential nature of the data. ‘Dead’
files will be stored with a commercial storage Company.
From this information anonymous statistics will be
extracted to allow Trustees and the Management Committee to monitor the
Project.
Information held by the Project will normally only be
available to staff and volunteers of the Project and Social Service
Workers. However we will meet
legal requests for information. The
Trustees may
authorise access to the records under Friendship Project supervision.
You may request a
copy of the information contained in your file. Please write to the Branch Coordinator.
An administrative fee may be required.
If after reading
the various pages on this web site you would like to become an Older
Friend
click here.
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